PRIVACY POLICY
WESA Communications & Privacy Policy
(13 December 2025)
To provide clear guidelines for league communications and privacy, this policy has been adopted by the league.
1. Purpose of Communication
Communication among league members using league resources will be restricted to assisting, informing, and advising the membership in line with the purpose of the league as per the WESA Constitution, ByLaws, Appendices, Policies, and standard procedures.
2. Member Privacy
Access to private member information will be restricted to those league volunteers who need access to perform their league duties. Members' private information, including contact information, will only be used for the duties for which one was given access. Only essential personal information on each member will be collected for league registration use and membership purposes.
Each year at the time of season registration, all members will be informed of how WESA uses their personalized data for league operations. The members will have their name, date of birth, and email address shared to the secure International Pride Softball (IPS) database for the purpose of accessing IPS ratings and facilitating the members participation in iPride related tournaments including the Pride Softball Canada Cup, Gay Softball World Series or any other iPride related tournaments. Members may Opt-out at the time of registration or anytime after. Additionally, each member has access directly to their IPS account through the iPride Portal. Coming in 2026, members will have the ability to sunset their IPS account directly through the iPride Portal. More details can be found on the Privacy Policy – International Pride Softball page or PDF here.
3. Social Media and other League Resources
Social media is best reserved for sharing stories and activities directly related to league activities and Sponsors. WESA ByLaws prohibit the use of league resources, including social media, for political purposes. This policy helps maintain a positive and inclusive experience for all members by keeping league communications free from political, polarizing, or inflammatory discussions.
4. Respecting WESA Volunteers
In line with the WESA Code of Conduct, league volunteers have a reasonable expectation to stay free from political, polarizing, or inflammatory rhetoric while performing their duties. The league respects that a failure to shield members from negative experiences can be a barrier to recruiting and keeping volunteers. Therefore, the league places a high priority on respecting the right of volunteers to be free from political, polarizing, or inflammatory rhetoric wherever possible, during the course of performing their duties.
-
Registration 2026
How WESA uses your dataWESA uses your information only to operate the league and support an inclusive member experience, and it is accessed only by authorized league volunteers as needed for registration, scheduling, and game‑day logistics. As a member of International Pride Softball (iPride), WESA may share limited roster and rating information so you can be eligible for Pride‑affiliated tournaments; if you prefer not to share this information, you can opt out using the checkbox below, which will not affect your WESA membership or ability to play in league games, but may affect your eligibility for external iPride‑affiliated tournaments. Details about how your information is collected, used, shared, and protected—including links to WESA’s Privacy Policy and iPride’s privacy policy—were provided to you on the pre‑registration notice shown before you began this registration.
Opting Out of Data Sharing
By opting out of data sharing with International Pride Softball, the member will not be eligible to play in the Pride Softball Canada Cup, Gay Softball World Series, iPride Cup, or other iPride‑affiliated tournaments, unless those tournaments are hosted by WESA.