Follow us on

Refund Policy

We understand that the demands of life vary from registration time until the end of the season.  Please see our refund policies per program.
Refund eligibility begins once all WRMF equipment is returned to the Equipment Locker-Room or to the Equipment Director. The date of equipment return determines the amount of refund, according to individual Program policies below.

Notice of Withdrawal from Program

Once a player has chosen to voluntarily withdraw, please notify the following personnel:

  • Team Manager must be notified by email
  • ​​​​​​​Treasurer (treasurer@waterlooregionfootball.com); the Equipment Director (equipment@waterlooregionfootball.com) and the Registrar (registrar@waterlooregionfootball.com), must be carbon copied (cc’d) on the email.

If more than 2 weeks pass between the notification of withdrawal, and the return of equipment, NO refund will be applicable. Furthermore the parents/guardians listed on the registration form will be billed for the equipment at full replacement value. If/when the equipment is returned after that point, the bill will be credited in full.

**A refund will be issued once all equipment has been returned, and confirmation of the returned equipment has been received by the Treasurer by the Equipment Director.

Changes in contact information: It is the Player/Parent/Guardian’s responsibility to update any changes in contact information to the Registrar by email.

Fall Jr Warriors Refund Policy

This is a fall program and runs from July until November. 

Refund eligibility:

  • Once registration is submitted; registration fee less $50 admin fee
  • After equipment has been picked up and until August 15; registration fee less $150
  • August 15 to before first game; 50% of registration fee 
  • After first game; no refunds for ANY REASON including injury
  • Players who receive financial assistance: refunds are returned to donor/assistance program.

Spring Jr Warriors (REP) Refund Policy

Refund eligibility: (U12/U14/U16/U18)
• Once registration is submitted and before first practice, registration fee less $50 admin fee
• If player is cut from team, registration fee minus $150
• If player withdraws after equipment distribution to prior to first game, refund is 50%  (Refund processed after equipment is returned)
• Once the games have begun; no refunds FOR ANY REASON including injury
Players who receive financial assistance, refunds are returned to donor/assistance program.


Flag Football Refund Policy

After registration and until first game: Full refund less $25 administration charge

After games have started: NO REFUND for any reason