Constitution: Rules and Regulations

1.1 All coaches, assistant coaches and managers will be responsible for their own conduct and the conduct of their teams both on and off the field with respect to baseball games. The responsibility shall be to the Executive.

1.2 Where practical, in all divisions, coaches are to play every player in every game. It is intended that this rule shall apply to all games played by all teams whether those games are league games, exhibition games, or tournament games and whether those games are played within Saskatoon or outside Saskatoon. It is understood that at the AAA level playing time may not be equal but the coach should make every effort to make sure every player plays every game and the playing time is as equal as possible.

1.3 The secretary shall enter the names of the selected coaches, assistant coaches and managers in the minutes of that meeting.

1.4 Selected team officials must return a signed form letter of acceptance and this letter will become part of the records of the A’s Baseball Association.

1.5 Coaches, assistant coaches and managers duly appointed shall seek approval of their Zone Coordinator in connection with any individual extraordinary team expense funded by the Zone. (Example: long road trips where cost is a factor).

1.6 All coaches must select a parent of one of their players as a team manager and another parent as treasurer, to act as joint signing officers. Team managers must submit a financial statement within four weeks of their last game to Zone President and the parents of their players. All income and expense receipts must be kept for an additional three weeks, subject to Zone audit, in the event of discrepancy. Appointed Team Manager and Treasurer should not be filled by the spouse of the head Coach.

1.7 Competitive players on 'AAA' teams must be available to play until third weekend in August, ‘AA’ / ‘A’ teams until first weekend in August, other divisions until end of June minimum and second week in July for those advancing to Provincial play. The number of teams at each level will be as per the guidelines established by the Saskatoon Baseball Council to ensure uniformity in all Leagues in the city. The Saskatoon Baseball Council Inc. guidelines will form Appendix 'A' and be attached to these rules and regulations.

1.8 All players shall decide at the Registration if they wish to try-out for the Competitive team. If not, they will immediately move to the Participant team try-outs.

1.9 Players shall play in their respective age divisions with no exceptions allowed except by approval of Zone executive and the parent. (Example: age 13 and under as of December 31 shall play 13U.)

1.10 The evaluation of players for the purpose of tiering shall be done by contracted third parties to ensure impartiality. A selection person or committee consisting of one to three persons shall be appointed by the executive to help select the AAA /AA /A draft groupings based on evaluations. Designate coaches of AAA/AA/A teams shall have input into final rosters of their teams, through a draft process administered by a designated executive committee. 75% of the AAA team will come directly from the evaluations. If team is 10 players - top 8 make team, 11 players - top 8 make it, 12 players – top 9 make it, 13 players – top 10 make it). The head coach will pick remaining players from the top 16 when teams of 11 are being made and from the top 18 when teams of 12 are being made. Should more than two AAA teams be made, coaches will pick utilizing similar multiples ie. for two teams of 11, top 16 make AAA with players drawn from top 32. If teams of 12, top 18 make AAA with remaining players drawn from top 36.

If a potential coach has a child playing, he or she can only make the AAA team if they are ranked in the top 16 for 15U and top 18 for 13U and 11U.

After the AAA team has been selected the same formula/rules apply for AA if only 1 team. If more than 1 team, the teams must be divided as evenly as possible with alternating draft picks from the evaluation numbers. At older age groups it is rare to have more than 2 AA teams.

Where mutually agreeable, other team composition may be altered to reflect the wishes of parents, players and coaches at every age level but especially in Jr./Sr. Rally Cap and 11U.

1.11 For all non parent coaches, a parent must be given first consideration as assistant coach and must be suitable to the Zone Coordinator. Teams who have been appointed a non-parent coach are strongly encouraged by the zone to subsidize hotel fees for 1 non-parent coach for up to 2 out of town tournaments per season including Provincials and one more. The funds are to be provided out of team fees and may require additional team fundraising.

1.12 A coach’s evaluation form will be circulated to all parents by the coordinator or designate prior to the end of the season to be filled out at the baseball park and returned to the coordinator. Where a perceived conflict of interest exists, the evaluation form may be forwarded directly to the Zone President.

1.13 All coaches must complete a prescribed application form and if requested, provide a written resume or background information sheet.

1.14 Every coach must ensure that clean team uniforms and a complete equipment bag as issued at start of season are returned within two weeks of his team's last game to the uniform/equipment manager.

1.15 No equipment shall be purchased or repaired by coaches, coach's assistant, or managers unless authorized by equipment manager.

1.16 To help facilitate the recruitment of new umpires and to help retain existing umpires the A’s Baseball Zone will do the following:

• a) Similar to coaches in the A’s zone, the zone will pay for any certification that is required to be an umpire for players registered in the zone. This includes new umpires and returning umpires. The umpire must provide receipts at the end of the year and proof that at least 10 games have been umpired during the season in question.
• b) For new umpires, the A’s zone will reimburse full baseball registration fees in the zone upon proof of umpiring at least 10 games over the course of the season.
• c) For returning umpires, the A’s zone will reimburse ½ of baseball registration fees upon proof of umpiring at least 10 games over the course of the season except for players whose registration has already been reimbursed according to By-Law 5.1f).
• d) This will carry through for the next year but the A’s executive reserves the right to modify or change number of games required or amount of reimbursement.
• e) All fees and costs must be paid up front by the umpire and at the end of the season the umpire must provide receipts and proof that at least 10 games have been umpired during the season in question. Upon proof of games umpired (signed letter from umpires association will do) all costs incurred for certification plus A’s zone baseball registration fees will be reimbursed except for players whose registration has already been reimbursed according to By-Law 5.1f).

1.17 If a Zone Team has successfully qualified to represent at Westerns in Canada and it is outside of the province, the Team may apply to be approved for zone sponsorship to help subsidize the additional costs incurred by player’s families to attend this unexpected tournament. This will be decided on a case by case basis and voted upon by the Executive based on: the financial health of the zone at the time, the location of Westerns, and the number of teams applying in any given year for sponsorship. If approved, up to $2000 may be granted to be used for hotel and travelling costs for players from the zone.