Scramble Flag Football League : Powered by TeamLinkt

The SFFL was established in 2011 and has officially become a registered not-for-profit sports organization committed to providing transparency as well as fulfilling its mission statement of providing a safe and fun environment for members to engage in competitive, organized flag football.

1. Meeting Agenda

This evening’s meeting is planned with 2 information sessions.

Agenda Session

Duration

Summary

70 minutes

Main Meeting:

A representative from each team is recommended to attend.

Please note: Only the captain or his designate of a veteran team in good standing will be allowed to vote on any tabled issue. Each team is assigned only one vote per question.

10 minutes

Questions and Answers:

A representative from each team should attend.

Responses to some questions may be deferred if it is anticipated that they will be answered later in the evening, or they require investigation by the Executive Committee.

2023 LEAGUE EXECUTIVE

SFFL has a designated board of directors. Elect the members to be assigned the SFFL 2023 Executive Roles and responsibilities.

1. Board of Directors

- - Donovan Jacko
  - Jordan Habete
  - Robinson Akintade

1. Assigned Executive Roles & Responsibilities

Donovan Jacko: President, Social Media Coordinator
Robinson Akintade: Vice-President
Jordan Habete: Discipline Director, Scheduler
Deidre Donaldson: Referee Liaison
Meagan Jacko: Records management, Treasurer, Registrar
Andre Nosworthy: Data entry

1. Volunteering

If you have benefited from the SFFL through hours of enjoyable and memorable recreation, perhaps now it is time for you to consider giving back to the league. Volunteers are always welcome. One can assist the league either as an executive committee member or as a volunteer performing a specific task such as recording game or roster data or organizing the Year-End Celebration or other event. Commitment: 5 hours

Please see any of the Executive Committee members when tonight’s meeting has concluded if you are interested in helping in the operation of this league.

2022 SEASON – Champions, Finalists, and Award Winners

Champions Finalists

Bears Bad Boys

Award	Winner
Sportsmanship	Zach Pembry (Free Agents)
Scramble Team Spirit	Theo Anderson (Apeshit)
Rookie of the Year	Lukas Gavac (Bad Boys)
Comeback Player of the Year	CJ Maury (Tropics)
MVP Offense	Shaye Wynter (Team Takeover)
MVP Defense	Terrell Trench (Apeshit)

PROPOSED CHANGES TO CONSTITUTION, BYLAWS, AND POLICIES

1. Bylaws

1. 1. 1. 3.0 REGISTRATIOn
      1. (3.4) Roster size – CHANGE TO: 13 [FROM: 12]
    2. 4.0 GAME ELIGIBILITY
      1. (4.4) Presence at game – CHANGE TO: Present for at least half of the game to be considered as a game played
    3. 7.0 SEASON INFORMATION
      1. (7.1) Game points – CHANGE TO: a point awarded system with potential for bonus points [FROM: winning percentage]

“WIN = 4 points

TIE = 2 points

LOSS = 0 points

score more than 5 td’s = 1 point (BONUS)

LOSE BY 6 POINTS OR LESS = 1 point (BONUS)”

(7.3) If new point system is implemented, include that a forfeit would not be eligible to receive bonus points

1. 1. 1. 10.0 LEAGUE DISCIPLINE
      1. Implementing fines for defaults and suspensions (when warranted)

“10.3 In addition to any game suspensions, the Board of Directors may also charge fines to any teams and/or players implicated by any disciplinary matter.

10.4 The application for game suspensions may extend into the following season(s). Fines are payable in full to the Scramble Flag Football League:

Before that team’s next game within the SFFL if the entire team is being disciplined.
Before those players may play another game in the SFFL (for any SFFL team) if only individual players are being disciplined.”

1. Policies

1. 1. PLAYOFFS
CHANGE TO: Players are required to play in a minimum of 3 regular season games of that same season to be eligible to participate in playoff games.
1. 1. GAME FORFEITS
(A) When utilizing the grace period, implement a potential abbreviated game, and the offending team loses the rock-paper-scissors for both halves of the game if they are able to field the minimum number of players
(D) Implement fines for forfeiture

“The fine for a game forfeit is $125 if either no notice or notice on the day of the game is given to the League.

A fine of $75 is assigned if notice arrives to the League before game day but less than 48 hours prior to the game time.

In either case, the fine must be paid prior to the team’s next game.

The non-offending team involved in the game forfeit will receive $50 as compensation.

The League reserves the right to make adjustments in the fine amount should exceptional circumstances exist.”

1. 1. TIE-BREAKERS
(A) If new point system is implemented, the tie breaker in standings will be as follows:

“Points – The team with the highest awarded points will be ranked higher

Wins – The team with the higher total number of wins will be ranked higher

Point differential – The team with the greatest point differential will be ranked higher

Wins, Head-to-Head – The team with the greater number of wins in head-to-head games will be ranked higher *tied teams must have played an equal number of games to use head-to-head”

LEAGUE FINANCES – BUDGET

1. Financial Status

1. League finances are in good shape. As of 31-Dec-2022, the league’s bank account cash-on-hand balance was $1179.15.
2. The financial forecast for the upcoming 2023 season is based on a league of 6 teams. Total revenue forecasts are restricted to mandatory team fees only, with each team paying the $1100 Team Registration fee.

TEAM & PLAYER REGISTRATION AND INSURANCE

1. Team Registration

1. 1. Registration Payment

1. 1. 1. Fees may be made in one payment - $1100 due Sun., May 14, 2023
    2. Fees may be made in two installments: $650 and $500 = $1150
      1. Installment #1: Due date is Sun., Apr. 23, 2023
      2. Installment #2: Due date is Sun., May 14, 2023

1. 1. Payment Methods

1. 1. 1. E-Mail Transfers

Teams may pay their registration fees using online email transfers – recommended and preferred by the Executive.

Send to: scrambleflag@gmail.com Passwords: flagfootball (no capitals or spaces)

1. 1. 1. Cash

Cash will be accepted. Be sure to get a receipt.

Due Dates and Fees

PAYMENTS	SINGLE PAYMENT	DUE DATE
Early Bird Registration Fee	$990	Sun., Apr. 9, 2023
Registration Fee	$1100	Sun., May 14, 2023

1. Player Registration

1. 1. Process

Captains must register all players on their team through the Google Form provided by SFFL.
No player should play in a game without first reviewing and signing the Player Registration and Assumption of Risk and Release of Liability Agreement.

1. 1. Player Agreement

‘Player Registration and Assumption of Risk and Release of Liability Agreement’

1. Each year/season, ALL players must fill out this form.
2. Players may only be registered with one SFFL team.

1. 1. Team Rosters

Roster changes (additions, deletions) should be reflected on SFFL systems
Maximum 12 players; minimum 10 recommended
Game suspensions may be assigned to Captains for playing ineligible/unregistered players.

FIELD PERMITS, SCHEDULING & RESCHEDULING

1. Field Permits

SFFL rents a field at the Brampton Rugby Football Club. Depending on availability, SFFL will use the main field or the secondary field.

Field will be rented on Sunday’s from, timing to be determined based on number of games.
Please ensure that garbage at the field site is properly disposed of.
Consumption of alcohol is prohibited at the game site.
Note that when available, the Clubhouse washrooms will be open for use. Please be respectful. No cleats are to be worn inside the bar area of the clubhouse.
Our field agreement requires that we do not abuse our privileges.

1. Regular-Season Games

Regular-season games begin on May 28, 2023.
Games are played on Sunday’s.
Games are not scheduled on Holiday weekends (Canada Day or Civic Holiday).

1. Playoff Games

Playoff games start in August.
Championship game will likely be scheduled for Aug. 20

1. Rescheduling of Games

Games that are cancelled due to weather conditions at game time, will be rescheduled. See Weather Policy.

Teams may request that a game be rescheduled but only if it is absolutely necessary.

REGULAR SEASON AND PLAYOFF GAME ELIGIBILITY

1. Regular-Season Game Eligibility

In order to be eligible for an SFFL regular-season game, a player must:

- Complete and submit a 2023 ‘Player Registration & Assumption of Risk and Release of Liability Agreement’.
- Only be registered with one SFFL team.

1. Playoff-Game Eligibility

In order to be eligible for a play-off game, a player must:

have played in 3 regular-season games.
- In order to qualify for ‘having played a game’, the player must have been listed on the game sheet as having been present during the game.

THE GAME and ITS RULES

1. Scores and Standings

Scores and standings are posted weekly; however, at the end of each game the team captain/representative should check the game sheet to be sure it has been filled in correctly. Team members should also check later in the week to ensure that the league’s website has been updated correctly with that final score.

Regular season ending ties are broken as per the league Tie-Breaker Policy.

1. Game Defaults

4 Player Minimum

Teams must have a minimum of 4 players to start a game.

A team has up to 15 minutes after the scheduled start time in order to field the minimum number of players.

MEMBER CONDUCT

1. League Motto

SFFL - providing a safe and fun environment for members to engage in competitive, organized flag football.

1. Code of Conduct

Please ensure you and your team members are aware of the Code of Conduct and follow it.

1. Game Conduct

All players should shake the hands of the opposition as well as the officials at end of the game.
Player conduct before, during and after a game are subject to discipline.

1. Ejections

2 OC’s same game – automatic ejection
An ejection does not require 2 OC’s; specifically, safety issue or player in-eligibility issue can be resolved via immediate ejections
Players ejected may not only be asked to leave the field of play but the entire game site.
An ejection involves suspension for future play until further notice (disciplinary director investigation).

1. Disciplinary Action

Whenever issues regarding member conduct - on or off the field; before, during or after a game - are brought to the attention of the League Executives, the Discipline Director investigates.

If concerns are expressed by game officials – player conduct: verbal, nonverbal, physical – the Referee Liaison will be notified, and the Discipline Director investigates.

After investigating, the Discipline Director may assign a team, its captain(s) and/or player(s) supplemental discipline in the form of a game or multiple-game suspension. Other forms of discipline or mediation may also be employed.

The Referee Liaison and Discipline Director are the principal points of contact when dealing with issues involving game officials and/or their game reports.

All decisions are final as there is no appeal process.

OFFICIALS

SFFL obtains independent officials with extensive experience and background in flag football.

1. Expressing Concerns

If you have questions concerning the rules or the application of the rules, please contact the Referee Liaison (Deidre Donaldson) who will address your concerns and consult with the President, if necessary.

If you have questions or concerns regarding the officials, please contact the President who will address them in a timely manner.

CHECKLIST – PRE-SEASON

1. Captain Responsibilities

Pay team registration fees
Register all players on SFFL registration system (when it is implemented)
Collect from all team members and submit ‘Player Registration and Assumption of Risk and Release of Liability Agreement’ forms to SFFL Registrar via Executive Committee member

1. Player Responsibilities

Provide Captain with required personal information for registration purposes

Pay share of team fees
Read, sign, and submit: ‘Player Registration and Assumption of Risk and Release of Liability Agreement’ to Captain

Read Code of Conduct

DURING THE SEASON, ON GAME DAY, AT THE GAME

1. Team Reps & Captains

Overall: Organize the team and act as communicator between League and team.

Perform duties before, during and after games.

During the Season:

Update Team Roster
Ensure players are aware of:
- team’s schedule and any schedule changes
- SFFL website and social media
Ensure team members have numbered jerseys
Cooperate with requests for game rescheduling

Game Day:

Check e-mail for game cancellations or other notification
Bring (extra) game jerseys

At the Game:

Promote safe, fun, competitive flag football
Show respect for game officials and the difficult job they perform
Assist players with learning the rules
Ensure players and fans know and abide by League rules and policies
At the end of the game verify the score on game sheet

1. Players

Overall: Have safe, competitive fun.

During the Season:

Notify Captain of games you will be unable to attend as soon as you know.

Game Day:

Come prepared and on time with Jersey

At the Game:

Notify Captain of any unsafe conditions
Remove self from game if physically or mentally unable to play safely
Shake hands with opponents and game officials at the end of the game
Act in accordance with the Code of Conduct

1. Game Officials

Overall: Know and enforce the Rulebook. Develop a positive relationship with players.

At the Game:

Perform duties of game official
Verify attendance is completed prior to game commencement
Verify accuracy of game sheets
Sign game sheets

KEY DATES (DEADLINES)

DATES – 2023 Season	ACTIVITY OR EVENT & DEADLINES
Sun., Feb 19 – 2:30 pm	AGM
Sun., Apr 9 – 5:00 pm	Early Bird - Team Registration & Payment $990
Sun., May 14 – 5:00 pm	Full Fee – Team Registration & Payment $1100
Sun., May 14 – 5:00 pm	SFFL Registration Closed – deadline
Fri., May 19 – 12:00 pm	Team Rosters Updated
Sat., May 20 – 5:00 pm	Regular Season schedule made public
Sun., May 28	SFFL Regular Season Begins

OTHER NEWS OF INTEREST

1. New Players – New Team

Players interested in joining the SFFL can express their interest by filling out a form online. Email has been sent to all who expressed interest. Possibility of forming a new team with these players. Dependent on the number still interested.

1. Website Development

SFFL is currently undergoing a complete renovation in terms of the website. The goal is to have it up and running prior to the season beginning. However, if unforeseen circumstances occur then we ask members to continue following our social media accounts for the most recent information, updates, schedules etc.

QUESTION AND ANSWER PERIOD

At this point, the floor is opened to questions or feedback from any person in attendance.

POST AGM SUPPLEMENTARY MEETING

1. OTHER EXHIBITS, FORMS OR PRESENTATIONS OF INTEREST

Calendar of Executive Team’s Tasks Each Season

Typical executive team tasks with typical max. hr spent are listed in the block diagram below.

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

T1: Website Maintenance: updates for info posted on site; re-organizing info such as team photos [2 hour per week]

T2: General Email Correspondence: recruitment of new teams / new players; league purchasing needs and agreements and bank transaction tracking /reporting, replies to general enquires. [1.5 hours per week]

T3: Online Field Reservation

[2 hours]

T4: Payment of Field Permits

[4 hours]

T5: Game Schedule

[18 hours]

T6: At game site: Team/Player/Game Monitoring; Photography; Filming

[1.5 hours per week]

T7: SFFL Year-End Reports

[30 hours]

T8: AGM and preparations

[72 hours]

T9: Team Fee Deposit

[5 hours]

T10: Year-End Party

[3 hours]

T11: Special Events

(Year-End Party)

[as required hours]

T12: Payment of Insurance Fees

[2 hours]

T13: Player Discipline: investigation and enforcement.

[1.5 hours per week]

T14: Team Finance & Record of Play Update

[8 hours]

T15: Schedule Modifications: game cancelations or otherwise re-schedule requests.

[1.5 hours per week]

T16: Game Sheet Attendance: database updates and team roster change tracking.

[2 hours per week]

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

Oct

Nov

Dec

Participants

Activity

Exec. Committee, League Teams

Prepare for team rep events

Exec. Committee

A home activity or a meeting with 3^rd party

Volunteer, 3^rd Party Supplier

Weekly duration; may require visits to actual game sites

Exec. Committee

Assisted by online collaboration tools (Zoom, Microsoft Teams)

Exec. Committee

Home computer and home phone activities