BY-LAWS OF NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION (NSBSSA)

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ARTICLE I IDENTITY 

By-Laws of the NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION,
INC, also known as NEW SMYRNA BEACH SENIOR SOFTBALL
ASSOCIATION, hereinafter referred to as NSBSSA, an incorporated not for profit
Association/Corporation, organized under the laws of the State of Florida. This
document shall be perpetual following

ARTICLE ll Location

2.1 Office. The principal office of NSBSSA shall be located at the home of the
Commissioner/President of Record.  
2.2 Fiscal Year. The fiscal year of NSBSSA shall be the calendar year.

ARTICLE IIl Membership

3.1 Membership of NSBSSA, (players), consists of the active players of any season
within the fiscal year of that season.
3.2 Membership is acquired by being selected (by draft or assigned) to play with
any team within NSBSSA. Membership is automatically renewed each year but is
forfeited after two years of not playing. Exception due to illness, etc., may be
granted by the Commissioner/President.
3.3 The share of a member and the funds and assets of NSBSSA cannot be
assigned, hypothecated or transferred in any manner except as authorized by a vote
of the Board of Directors.
 

ARTICLE IV Government 

4.1 Affairs of NSBSSA shall be managed by a Commissioner/President, an
Assistant Commissioner/Vice President and a Board of Directors composed of as
many Directors as the Commissioner/President might feel necessary. Officers and
Directors shall serve without compensation. The Commissioner/President votes
only in the case of a tie. The Commissioner’s/President’s appointees must be
confirmed by majority vote of the remaining Directors. The Directors currently
serving when this document is adopted shall constitute the first official Board of
Directors.

BY-LAWS 
OF 

NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION

(NSBSSA)

2
The first official Board of Directors are as follows:
Commissioner/President-Jay Zaslaw,
Assistant Commissioner/Vice President-Dave Score,
Secretary-Tim Mester, and
Treasurer-Steve Lebo. 
4.2 The elected offices are: Commissioner/President, Assistant Commissioner/Vice
President, Secretary and Treasurer. They shall serve 2-year terms. In January, 2027
an election of officers will be held. All active players shall have the opportunity to
vote using a ballot for those seeking the position. Any player desiring a position
may submit his/her name to the Chairman of the Nomination/Election Committee
21 days before the election.     
(a) The election of all elected positions shall be by ballot and by any player
wishing to vote, and by a plurality of votes cast. 
(b) In the absence of the Commissioner/President, the Assistant
Commissioner/Vice President shall assume the office immediately and serve the
balance of the term. Absence of a Commissioner/President may be created by
end of a term, resignation, removal by majority vote of the Board of Directors,
or by death.
(c) Vacancies on the Board of Directors shall be filled by appointment and
confirmation as previously described. The Commissioner/President, Assistant
Commissioner/Vice President or any Director may be recalled and removed by
majority vote of the entire Board of Directors at a special meeting of the Board
of Directors called for that purpose.  Directors confirmed to fill a vacancy shall
serve until the expiration of that term.
4.3 Meetings of the Board of Directors, times and places shall be determined by
the Commissioner/President. Notice of meetings shall be given to each Director
personally or by electronic mail, at least six (6) days prior to the day named for
such meeting.  
4.4 Any Director may waive notice of a meeting before or after the meeting and
such waiver shall be deemed equivalent to the giving of notice.
4.5 A quorum consists of a majority of the entire Board of Directors, the acts
approved by this majority constitute an act of the entire Body.  
4.6 If at any meeting of the Board of Directors there is less than a quorum present
the majority of those present shall adjourn the meeting without action.

BY-LAWS 
OF 

NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION

(NSBSSA)

3

4.7 The presiding officer of the Board of Directors meeting shall be the
Commissioner/President. In his/her absence, the Assistant Commissioner/Vice
President shall preside.
4.8 Minutes of all Board of Directors meetings shall be kept in a businesslike
manner and shall be posted on the NSBSSA Website no later than 10 days
following a meeting.
4.9 Meetings of the Board of Directors shall be open to all players for observation
only. Meetings of select committees shall be open to committee members only.
ARTICLE V POWERS AND DUTIES OF THE BOARD OF DIRECTORS
All of the powers and duties of NSBSSA shall be exercised exclusively by the
Board of Directors. Sub powers and/or authority shall be directed by team
managers as authorized by the Board of Directors.   
 

ARTICLE VI BOARD OF DIRECTORS MEETINGS 

6.1 Meetings of the Board of Directors shall be held as called by the
Commissioner/President, Assistant Commissioner/Vice President or a majority of
Directors. There must be a minimum of one meeting each year, for the purpose of
appointing and confirming Directors of vacancies and transacting any other
business authorized by the Board of Directors.  
6.2 Special meetings of the Board of Directors must be held whenever called by
the Commissioner/President, Assistant Commissioner/Vice President, or a majority
of the Board of Directors and must be called by the Board of Directors upon
receipt of a written and signed request from twenty-five percent, (25%) of the
member players.
6.3 Notice of all Board of Directors meetings may be by electronic mail, and must
state the time, place and purpose of said meeting. This shall be done by the
Assistant Commissioner/Vice President, or another Director of his/her choosing.
Such notice shall also be posted on the NSBSSA website and/or announced via
email to all involved. (All NSBSSA officers and directors are responsible to keep
their email address current with the NSBSSA office, the Assistant
Commissioner/Vice President, and/or the NSBSSA Webmaster.) The
announcement must go out not less than 6 days before the meeting. Notice of
meetings may also be posted conspicuously at the ballpark seasonally in use by
NSBSSA not less than 6 days prior to such meeting.

BY-LAWS 
OF 

NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION

(NSBSSA)

4

6.4 A quorum at the Board of Directors meetings shall consist of a majority of the
Directors entitled to vote. Acts approved by this group constitute acts of the full
Board.    
6.5 Voting. At any Board of Directors meeting each Director is entitled to cast one
vote for each motion before the Board of Directors.    
6.6 Votes may be cast in person only. Proxies are not allowed unless specifically
approved by the Commissioner/President.   
6.7 If any Board meeting cannot be organized because a quorum has not been
attended, the Directors who are present, either in person or by proxy, must adjourn
the meeting until a quorum is present.
6.8 The order of business at the annual meeting of the Board of Directors shall be: 
(a) Certifying quorum.
(b) Proof of notice of meeting or waiver of notice.
(c) Reading and/or disposal of any unapproved minutes.
(d) Reports of Directors as needed.
(e) Reports of committees where appropriate.
(f)  Nomination and Confirmation of Directors.
(g) Unfinished business.
(h) New business.
(i) Adjournment.
6.9 Minutes of all Board of Directors meetings shall be kept in a businesslike
manner and posted on the NSBSSA’s website. Individual meeting minutes will
cycle off after 4 years of exposure.

ARTICLE VII OFFICERS

7.1 The officers of NSBSSA shall be an elected Commissioner/President, Assistant
Commissioner/Vice President, Secretary and Treasurer elected by the players, and
remaining Board of Directors appointed at the pleasure of the
Commissioner/President. These may include, but not be limited to, the following
areas of service:  Umpire in Chief, Statistician, Social Director, Field & Equipment
Manager, Seasons Schedule Manager, Rules Committee Chairman, Player
Personnel, Historian, PR/Publicity Director, and Webmaster.
7.2 The Commissioner/President shall be the Executive Officer of NSBSSA.
He/she shall have all of the powers and duties usually vested in the office of a
Commissioner/President of an Association/Corporation including but not limited to
the power to appoint a temporary Assistant Commissioner/Vice President, staff,

BY-LAWS 
OF 

NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION

(NSBSSA)

5

committee members from among the Board of Directors or the players, as he/she,
in his/her discretion may determine appropriate and to conduct of the affairs of
NSBSAA.
7.3 The Assistant Commissioner/Vice President, in the absence or disability of the
Commissioner/President, shall exercise the powers and perform the duties of the
Commissioner/President. He/she shall also assist the Commissioner/President and
exercise other powers and duties as prescribed by the full Board of Directors.  
7.4 The Secretary shall maintain all records of NSBSSA and take, and prepare, the
minutes of the Board of Directors meetings. He/she shall serve meeting notice as
directed by the Commissioner/President and keep the records of NSBSSA except
those of the Treasurer and other Specific Directors and shall perform all other
duties incident to the office of Secretary.
7.5 The Treasurer shall keep the NSBSSA’s financial records, produce reports,
budgets and other duties as assigned by the Commissioner/President and Board of
Directors. 

ARTICLE VIII FISCAL MANAGEMENT

8.1 Budget 
(a) The Board of Directors shall adopt a budget for each of the three seasons. A
final report must be submitted at the conclusion of each of the three
seasons. The report should compare actual revenue and expense amounts
against budgeted amounts. Then the reasons for variances between actual
and budgeted amounts should be explained. Each budget shall include the
estimated funds, including a reasonable allowance for contingencies required
to defray the common expenses and which shall include estimated funds for
capital replacements and/or responsibilities and meet all laws and
regulations in keeping with NSBSSA’s By-Laws. Each budget must be
posted on NSBSSA’s website no later than 10 days following passage.
(b)The Board of Directors shall establish necessary player fees for each season.
The Treasurer shall oversee collection of those fees in an appropriate way.   
(c) Players shall be considered in default of season payment following the passage
of the third game of the season and may not continue as players without
specific approval of the Commissioner/President.
(d) Assessments or solicited contributions for special needs or charitable causes
may not proceed without presentation to the Board and approval by the

BY-LAWS 
OF 

NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION

(NSBSSA)

6

majority of the Board of Directors and signed by the
Commissioner/President.
8.2 Deposit of NSBSSA funds shall be in a bank, or banks as designated by the
Board of Directors upon recommendation by the Commissioner/President.
Withdrawal of money or change of location of such accounts shall be authorized
only by the Board of Directors.
8.3 A Report of NSBSSA accounts shall be presented at the conclusion of each
season by the Treasurer and confirmed by the Commissioner/President and/or
whatever personnel he/she deems appropriate. These reports shall be posted on the
website no later than 10 days following their adoption.

ARTICLE IX RULES AND REGULATIONS

The Board of Directors may from time to time make, adopt, amend, and endorse
reasonable Rules and Regulations for the game, managers, and behavior of players.
Rules of the game may be reviewed and/or alterations or additions offered by the
managers or players to the Rules Committee at any time of any season of play. The
Rules Committee will discuss and recommend changes to the local rules
(Supplemental Rules). The Directors will act on Rule changes recommended by
the Rules Committee before the beginning of any season for implementation in that
season. Implementation requires this final step. Rules and/or changes must be
posted on the website no later than 10 days from implementation. The Rules
Committee Chairman is charged with maintaining a record of these rules and/or
changes.

ARTICLE X AMENDMENTS 
These By-Laws may be amended in the following manner:
10.1 Notice of the subject matter of a proposed amendment shall be included in the
notice of any meeting at which the proposed amendment is considered.
10.2 A resolution adopting a proposed amendment may be presented by any
member of the Board of Directors. The Board of Directors must then offer any
major change in this document to the vote of the Board of Directors at the earliest
possible date. Resolution is by majority.
10.3 Each amendment shall be executed by the Commissioner/President, certified
and recorded by the Secretary.

BY-LAWS 
OF 

NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC. ALSO
KNOWN AS NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION

(NSBSSA)

7

ARTICLE XI CONFLICT

In the case of any conflicts within this document, resolution shall be by majority
vote of the full Board of Directors.
This is to certify that the foregoing was duly adopted as the By-Laws of NEW
SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION, INC., also known as
NEW SMYRNA BEACH SENIOR SOFTBALL ASSOCIATION a not-for-profit
association (corporation) and in accordance with Florida law as pertains.