Cheyenne Youth Flag Football
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Privacy Policy

 

Cheyenne Youth Flag Football, Inc. (“CYFF,” “we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information of our players, parents, guardians, coaches, volunteers, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard information in connection with our programs, events, registration processes, and website.

By using our website or participating in our programs, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following categories of information:

A. Personal Information You Provide

When you register a player, sign up for updates, volunteer, contact us, or otherwise interact with us, we may collect information such as:

  • Parent or guardian name
  • Player name
  • Player date of birth and age
  • Mailing address
  • Email address
  • Phone number
  • Emergency contact information
  • Team, division, coach, and roster information
  • Medical, allergy, or health-related information voluntarily provided for safety purposes
  • Volunteer or coach application information
  • Any other information you choose to submit to us

B. Payment Information

If you make a payment for registration, merchandise, or other league-related fees, your payment may be processed through a third-party payment processor. We do not typically store full payment card information on our own servers unless specifically stated.

C. Automatically Collected Website Information

When you visit our website, we may automatically collect certain information, including:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Pages viewed
  • Date and time of visits
  • Referring website or source
  • General usage and navigation information

This information helps us operate, improve, and secure our website.

2. How We Use Information

We may use collected information for legitimate league and organizational purposes, including to:

  • Process registrations and participation requests
  • Create teams, schedules, rosters, and league records
  • Communicate with parents, guardians, players, coaches, volunteers, and participants
  • Send updates about games, practices, weather delays, cancellations, events, registration openings, and league news
  • Process fees and maintain financial records
  • Support player safety, including emergency response needs
  • Administer league operations, rules, and organizational activities
  • Improve our programs, services, website, and communications
  • Prevent fraud, misuse, or unauthorized activity
  • Comply with applicable legal, regulatory, insurance, and safety requirements

3. How We Share Information

We do not sell personal information.

We may share information only as reasonably necessary in the following circumstances:

  • With coaches, team staff, board members, and volunteers who need the information to administer league activities
  • With third-party service providers that assist with registration, scheduling, payment processing, email communications, website hosting, or related operations
  • With medical personnel, emergency responders, or law enforcement when necessary to protect the health, safety, or welfare of a participant or others
  • When required by law, court order, legal process, or applicable regulation
  • In connection with organizational recordkeeping, insurance matters, or dispute resolution

We may also publish or distribute limited participation-related information such as team rosters, player first names, team names, schedules, scores, standings, tournament results, and similar league information, unless otherwise restricted by law or specific parental request where feasible.

4. Children’s Privacy

Cheyenne Youth Flag Football serves youth participants. Information relating to minor children should be provided by a parent or legal guardian.

We collect only the information we reasonably believe is necessary to administer participation in our programs, maintain safety, and communicate with families.

If you believe we have collected personal information from a child inappropriately or without proper parental or guardian authorization, please contact us using the information below so we can review and address the matter.

5. Photos, Videos, and Media Use

We may photograph or record games, practices, events, and league activities. These images, videos, and recordings may be used for lawful league-related purposes, including:

  • Website content
  • Social media posts
  • Promotional materials
  • Event recaps and highlights
  • Sponsor and community outreach materials

By participating in league activities, you acknowledge that photographs and video may be taken in public or group settings. If you do not want your child’s image used in promotional or public-facing materials, please notify us in writing at [Insert Contact Email]. We will make reasonable efforts to honor such requests, though we cannot guarantee removal from group or crowd imagery already captured or published.

6. Cookies and Tracking Technologies

Our website may use cookies, analytics tools, and similar technologies to improve functionality, understand website traffic, and enhance user experience.

You may be able to control cookies through your browser settings. Disabling cookies may affect certain website functions.

7. Third-Party Services and Links

Our website and operations may rely on third-party providers for services such as:

  • Online registration
  • Payment processing
  • Scheduling
  • Email or text communications
  • Website hosting
  • Social media integrations

Our website may also contain links to third-party websites. We are not responsible for the privacy, security, or content practices of third-party providers or websites. You should review their policies separately.

8. Data Retention

We retain personal information only for as long as reasonably necessary for league administration, safety, legal compliance, insurance purposes, dispute resolution, and legitimate organizational recordkeeping.

When information is no longer reasonably needed, we will take reasonable steps to delete, destroy, or de-identify it, where appropriate.

9. Data Security

We use reasonable administrative, technical, and organizational safeguards to help protect personal information from unauthorized access, use, disclosure, alteration, or destruction.

However, no website, electronic transmission, or storage system can be guaranteed to be completely secure. Accordingly, we cannot guarantee absolute security of any information submitted to us.

10. Your Rights and Choices

Parents and guardians may contact us to:

  • Review or update registration information
  • Correct inaccurate or incomplete information
  • Request deletion of personal information, subject to operational, legal, insurance, or safety obligations
  • Opt out of non-essential communications
  • Request that we limit future use of a child’s image in promotional materials where feasible

We may need to retain certain information as required for legitimate league, legal, insurance, or safety purposes.

11. Do Not Track

Some web browsers may offer a “Do Not Track” setting. Because there is not yet a consistent industry standard for responding to such signals, our website may not respond to Do Not Track requests unless specifically stated otherwise.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make changes, we will post the revised version on this page and update the Effective Date above. Your continued use of our website or participation in our programs after changes are posted constitutes acceptance of the updated Privacy Policy.