BYLAWS of Midessa Warriors Homeschool Athletics
Adopted 7/26/23
ARTICLE I: NAME
1. Name: The name of the organization shall be Midessa Warriors Homeschool Athletics.
ARTICLE II: PURPOSE
2.1 Purpose: The purpose of Midessa Warriors Homeschool Athletics is to provide athletic opportunities to homeschooling families in and around the Permian Basin.
ARTICLE III: MEMBERSHIP
3.1 Eligibility for Membership: A family shall be eligible for membership in Midessa Warriors Homeschool Athletics if they are actively homeschooling at least one student in grades seven through twelve and the adult(s) is legally responsible for that child through birth, adoption, or guardianship. Membership in Midessa Warriors Homeschool Athletics will be limited according to the current board’s discretion. Active members will be given priority at registration.
3.2 Membership: Membership shall be granted to an eligible family upon a majority vote of the Board after completion and receipt of registration and all fees. A member family has one vote per family when a vote is required for Midessa Warriors Homeschool Athletics business.
3.3 Membership Terms: Membership in Midessa Warriors Homeschool Athletics shall become effective upon completion of the registration forms for Midessa Warriors Homeschool Athletics, and paying the full amount of the registration fees.
3.4 Membership Dues: The dues for registration in Midessa Warriors Homeschool Athletics are due on September 1 of the current year, the amount being set by the Board annually, and shall be paid before the first day of practices.
3.5 All dues, registration fees, player fees and uniform fees are non-refundable.
3.6 Resignation and Termination: Membership may be terminated for nonpayment of fees; reoccurring un-resolvable discipline problems by players; or behavior unbecoming to the Midessa Warriors Homeschool Athletic program by players or family members. Termination is subject to Board review.
ARTICLE IV: BOARD OF DIRECTORS
4.1 Board Role, Size, and Compensation: The Board is responsible for the overall policy and direction of Midessa Warriors Homeschool Athletics as well as the day-to-day operation of the organization. The Board shall have up to 10, but not fewer than 5 members. A member is eligible for election to the Board after the member has completed two years of membership. The Board receives no compensation other than reasonable expenses.
4.2 Terms: All Board members shall serve one 3-year term, but are eligible for re-election at the end of their term. Term of office will begin March 1 of the year of election and the last day of February of the third year of office, unless the Board member resigns before the end of his term.
4.3 Meetings and Notice: Board meetings shall be called as needed by the President, by the request of two-thirds of the current Board members, or by a request by petition of 1/3 of the current membership with a minimum of two Board meetings annually.
4.4 Members of the Board may participate in a meeting through the use of conference telephone or similar communications equipment, so long as members participating in such meeting can hear one another. Members of the Board may vote by e-mail, text, or other electronic means.
4.5 Officers and Duties: The affairs of the organization shall be governed by an Executive Board (the Board) consisting of at least 5 individuals who are members of Midessa Warriors Homeschool Athletics with each individual having one vote. There shall be four officers of the Board consisting of a President, Vice-president, Secretary, and Treasurer. Their duties are as follows:
President: The President shall convene regularly scheduled Board meetings and shall
preside or arrange for other members of the Executive Committee to preside at each
meeting in the following order:
Vice-president, Secretary, and Treasurer
Vice-president: The Vice-president will chair committees on special subjects as
designated by the Board. In addition, the Vice-president will facilitate meetings in
absence of the Board Chair.
Secretary: The Secretary shall be responsible for keeping records of Board actions,
including overseeing the taking of minutes at all Board meetings, sending out meeting
announcements, distributing copies of minutes and the agenda to each Board member,
and assuring that corporate records are maintained.
Treasurer: The Treasurer shall make a report at each Board meeting. The Treasurer shall
assist in the preparation of the budget, help develop fund raising plans, and make
financial information available to Board members and to the public.
4.6 Any Board member may be dismissed from office by a vote held to the affirmative by 2/3 majority of the current membership at any called business meeting. A vacancy in any office due to death, resignation, dismissal, or otherwise may be filled by the Board for the unexpired portion of the term.
4.7 Conflict of Interest: Whenever a Board member has a financial or personal interest in any matter coming before the Board, the affected person shall a) fully disclose the nature of the interest and b) withdraw from discussion, lobbying, and voting on the matter. Any transaction or vote involving a potential conflict of interest shall be approved only when a majority of disinterested Board members determine that it is in the best interest of the organization to do so. The minutes of the meetings at which such votes are taken shall record such disclosure, abstention, and rationale for approval.
ARTICLE V: COMMITTEES
5.1 Committee Formation: The Board may create or dissolve committees as needed, such as fund raising, public relations, and program committees. The Board President shall appoint all committee chairs.
5.2 Executive Committee: The executive committee (the Board) shall have authority over the affairs of the organization between meetings, shall make recommendations to the organization, shall perform any duties specified elsewhere in the Bylaws and shall act as directed by the organization. No action of the Board shall conflict with the action taken by the organization.
5.3 Each January, the Board will select a nomination committee to consist of at least 2 members not currently serving on the board. They in turn select a nominating committee chairman and will submit nominees for the open terms of the Board for the following year by the February executive board meeting. Recommendations for the Board nominees will be submitted by Midessa Warriors Homeschool Athletics members to the nominating committee. The first meeting of the Board shall be within 3 weeks of election, with the officers being elected from among the Board members at the first meeting.
ARTICLE VI: MEETINGS
6.1 Regular Business Meetings: A minimum of two regular business meetings shall be held annually from March 1 to February 28 with at least one meeting held at the beginning and the end of the season.
6.2 Annual Business Meeting: the regular business meeting in February shall be known as the annual business meeting and shall be for the electing the Board, receiving annual reports, and conducting any other business that may arise.
6.3 Special Business Meetings: A special meeting may be held upon the call of the President or the written request of 1/3 of the current membership. The purpose of the meeting shall be set forth in a written notice. The written notice and/or electronic mail shall be given 14 days in advance of the meeting date with the purpose of the meeting detailed in the notice.
6.4 Quorum: The members present at any business meeting shall constitute a quorum with which any lawful business may be conducted.
6.5 Conducting Business Meetings: All business meetings of Midessa Warriors Homeschool Athletics shall be conducted according the Modern Edition of Roberts’ Rules of Order, the parliamentary authority. The act of the majority of the membership present at a business meeting at which a quorum is present shall be the act of the membership unless the act of the greater number is required by law or by these Bylaws.
ARTICLE VII: CONTRACTS, CHECKS, DEPOSITS
7.1 The Board may authorize any officer or officers, agent or agents of the organization to enter into any contract or execute and deliver any instrument in the name of and on behalf of the organization. Such authority is confined to specific instances with approval of the Board.
7.2 All checks issued in the name of the organization shall be signed by the Treasurer or one of the other Board members as designated by the Board.
7.3 All funds of the organization shall be deposited from time to time to the credit of the organization in such banks as the Board may select.
ARTICLE VIII: BOOKS AND RECORDS
8.1 The organization shall keep correct and complete records of account and shall keep minutes of the proceedings of its Board and membership business meetings, and shall keep a record giving the names and addresses of the members entitled to vote. All books and records of the organization may be inspected by any member or his agent or attorney for any proper purpose at any reasonable time.
ARTICLE IX: WAIVER OF NOTICE
9.1 Whenever any notice is required to be given under the provisions of the Texas Non-Profit Corporation Act or under the provision of the Articles of Incorporation of the bylaws of the organization, a waiver thereof in writing by the persons or persons entitled to such notice, whether before or after the time stated therein, shall be equivalent to the giving of such notice.
ARTICLE X: INDEMNIFICATION
10.1 Indemnification: Each person who acts as an officer of the organization shall be indemnified by the organization against costs, expenses, and liabilities which may be imposed upon or reasonably incurred by him in connection with any civil or criminal action, suit or proceeding which he may be named as a party defendant by reason of his being or having been such an officer or by reason any action alleged to have been taken or omitted by him in either such capacity provided that, in any case, the right of the indemnification herein provided for shall not extend to any costs, expenses, or liabilities imposed upon or incurred by any officer of the organization in relation to matters as to which he shall be finally adjudged to be liable for negligence or misconduct in the performance of his duties as such officer or to any sum paid by him to the organization, as the case may be in settlement of any action, suit, or proceeding basis on his alleged dereliction of duty. The right of indemnification herein provided for shall inure to each of the officers of the organization whether or not the respective officer is acting as such at the time such costs, expenses, or liabilities are imposed or incurred and whether or not the claim asserted against him is based on matters which antedate the adoption of this section of the Bylaws, and in the event of his death shall extend to his legal representatives; but such rights shall not be exclusive of any other rights to which he may be entitled.
ARTICLE XI: AMENDMENTS
11.1 Amendments: These Bylaws may be altered, amended, or replaced and new bylaws may be adopted by a 2/3 majority vote of the total members present at the meeting together with all proxy votes, provided written notice of such a meeting together with a copy of the proposed changes is provided to all members at least 14 days in advance. Proxy votes will be accepted as valid if submitted in writing, signed and dated by the current member, and submitted to the secretary of the organization prior to the vote on the changes to the Bylaws.
ARTICLE XII: DISSOLUTION
12.1 Dissolution: Upon the dissolution of Midessa Warriors Homeschool Athletics, assets shall be distributed for one or more exempt purposes with the meaning of section 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for public purpose. Preference for distribution of assets will be given to Texas Home School Coalition and Home School Legal Defense Association.